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CHAPTER 5
Using Address Book
Address Book enables you to keep names, addresses, phone numbers, and
other information about your personal or business contacts. Use Address
Book to do the following:
■ Quickly look up or enter names, addresses, phone numbers, and other
information.
■ Enter up to five phone numbers (home, work, fax, mobile, and so on) or e-mail
addresses for each name.
■ Define which phone number appears in the Address list for each Address Book
entry.
■ Attach a note to each Address Book entry, in which you can enter additional
information about the entry.
■ Assign Address Book entries to categories so that you can organize and view
them in logical groups.
■ Create your own digital business card that you can beam using e-mail to other
devices with an infrared (IR) port.
NOTE You can encrypt your Address Book entries. For more information,
see “Encrypting your data” in Chapter 18.
- Handbook for the 1
- Tungsten 1
- Handhelds 1
- Copyright 2
- Software Download Available 2
- Contents 10
- About This Book 13
- CHAPTER 1 15
- System requirements 16
- Finding information 17
- Chapter 1 Welcome 18
- Exploring Your Handheld 19
- Locating handheld components 20
- Adding an expansion card 23
- Navigating and Entering Data 25
- Using the navigator 26
- Using the keyboard 27
- Typing capital letters 29
- Using the Function key 30
- Using ShortCuts 31
- To use a ShortCut: 32
- Displaying online tips 34
- Learning Graffiti 2 concepts 35
- Graffiti 2 tips 37
- Graffiti 2 alphabet 38
- Capital letters 39
- Graffiti 2 numbers 39
- Punctuation marks 40
- Accented characters 41
- Graffiti 2 Gestures 43
- Graffiti 2 ShortCuts 43
- Beaming data 44
- To beam an application: 45
- Using your computer keyboard 46
- Importing data 46
- Working with Applications 49
- Categorizing applications 51
- Selecting copy settings 55
- Using menus 55
- Choosing a menu 56
- Using menu commands 57
- Using the command toolbar 57
- To use menu commands: 58
- To access Wi-Fi status: 58
- Performing common tasks 59
- Entering text 60
- Using the Edit menu 60
- Deleting records 61
- Purging records 62
- Categorizing records 62
- To define a new category: 64
- To rename a category: 65
- Using Find 67
- Using Phone Lookup 68
- Sorting lists of records 70
- Attaching notes 72
- Choosing fonts 73
- Receiving alerts 74
- Palm Quick Install Tips 79
- Removing applications 81
- Using Address Book 85
- To open Address Book: 86
- Pressing Tab 87
- Quick Connect 89
- Tap-to-Connect 90
- To enable Tap-to-Connect: 91
- Address Book menus 92
- Chapter 5 Using Address Book 94
- Using Calculator 95
- Viewing recent calculations 96
- Using Calculator menus 97
- Chapter 6 Using Calculator 98
- Using Card Info 99
- Renaming a card 100
- Formatting a card 100
- Managing an expansion card 101
- Using the Card Info menu 101
- Chapter 7 Using Card Info 102
- Using Date Book 103
- Scheduling an event 104
- To schedule an untimed event: 106
- Selecting an event 107
- Rescheduling an event 107
- Setting an alarm for an event 107
- To delete repeating events: 110
- Changing the Date Book view 111
- Working in Month view 112
- Working in Agenda view 113
- Spotting event conflicts 114
- Using Date Book menus 115
- Display Options 116
- Preferences 117
- About Date Book 117
- Chapter 8 Using Date Book 118
- Using Expense 119
- Adding expense items 120
- Entering receipt details 121
- Changing the default currency 123
- Setting Show Options 124
- Using Expense menus 125
- Record menu 126
- Options menu 126
- Using Memo Pad 127
- Reviewing memos 128
- Using Memo Pad menus 129
- Chapter 10 Using Memo Pad 130
- Using Note Pad 131
- Creating a note 132
- Reviewing notes 132
- To review a note: 133
- To set the colors: 133
- Setting an alarm for a note 134
- Using Note Pad menus 135
- Options menus 136
- Using Palm 137
- Viewing photos in List view 138
- Viewing a slide show 139
- Rotating photos 140
- Organizing photos 141
- Sorting photos in List view 142
- Creating an album 142
- Filing photos in albums 143
- Copying photos 143
- Renaming or deleting an album 144
- To rename an album: 145
- To delete an album: 145
- Beaming photos 146
- Deleting photos 147
- Using Palm Photos menus 148
- Using To Do List 149
- Creating list items 150
- Setting priority 150
- Select on the navigator 151
- Setting a due date 152
- Setting To Do preferences 153
- Using To Do List menus 154
- VersaMail 155
- Personal E-mail Software 155
- Account and connection types 157
- Connection Type Prerequisite 158
- Using an ISP 159
- ■ Microsoft Exchange 160
- ■ Lotus Domino 160
- ■ Sun iPlanet 160
- Setting outgoing mail options 165
- Adding a signature 166
- Testing your new account 167
- Editing e-mail accounts 175
- To edit mail server settings: 176
- Editing outgoing mail options 179
- Editing a signature 180
- Deleting an e-mail account 181
- Getting e-mail 185
- To get e-mail messages: 186
- Scheduling auto get mail 188
- Auto get notifications 190
- Setting notification options 191
- To view the Reminders screen: 193
- Auto get mail retries 194
- Reading e-mail 196
- Plain text and HTML e-mail 197
- Viewing other folders 198
- To change the sort order: 199
- To change the font: 200
- Moving e-mail between folders 203
- To enter the address: 208
- Composing and sending e-mail 211
- Send retry 212
- Send retry notifications 213
- Completing drafts 214
- Forwarding e-mail 215
- Replying to e-mail 217
- Working with URLs 219
- Working with attachments 219
- ■ Address Book entries 220
- ■ Date Book appointments 220
- ■ To Do list items 220
- ■ Text memos 220
- To download an attachment: 221
- Downloading large attachments 222
- ■ vCard (.vcf) 225
- ■ vCal (.vcs) 225
- ■ Memo/Text (.txt) 225
- ■ PRC (.prc) 225
- ■ PDB (.pdb) 225
- ■ Word docs 227
- ■ HTML files 227
- ■ JPEG and GIF graphics files 227
- ■ MP3 and WAV audio files 227
- ■ Any other file type 227
- Deleting messages 229
- Emptying the trash 232
- To set e-mail preferences: 235
- IMPORTANT 237
- Mail Client Action 241
- ■ Message header: 1KB 243
- ■ Body: 20KB 243
- ■ Attachment: 140KB 243
- ■ Attachment: 220KB 243
- Settings 246
- Click Account Information 246
- Account information screens 248
- Icon Action 250
- Configuring Microsoft Outlook 251
- Converting attached files 252
- Synchronizing an account 254
- Going beyond the basics 256
- Managing mail filters 257
- To create a filter: 258
- Turning filters on and off 260
- Managing mail settings 261
- To change the protocol type: 262
- Adding APOP to an account 269
- Adding ESMTP to an account 271
- ■ A name 273
- ■ An e-mail address 273
- Using the command bar 274
- Backing up mail databases 277
- To read and delete a message: 282
- To use a keyboard shortcut: 283
- Using PalmSource 285
- Web Browser 285
- Web Browser is secure 286
- What Web Browser looks like 286
- Getting help in Web Browser 287
- Opening Web Browser 288
- Following a link 289
- Going to your home page 290
- Refreshing a page 291
- Adding a bookmark 293
- Visiting a bookmarked page 293
- Deleting a bookmark 294
- Saving pages 295
- Deleting a saved page 297
- Searching for text on a page 297
- Using Web Preferences 298
- Setting General Preferences 299
- To clear the History list: 302
- Setting Privacy Preferences 303
- Enabling or disabling cookies 304
- Web Browser menus 305
- Page menu 306
- Using World Clock 307
- To set the location: 308
- To set the date: 308
- To set the time: 309
- Adding a location 310
- Modifying a Location 312
- Removing a location 312
- Setting an alarm 313
- Using World Clock menus 314
- Performing HotSync 315
- Operations 315
- You must perform your 324
- Using File Link 332
- Creating a user profile 333
- Chapter 17 Performing HotSync 336
- CHAPTER 18 337
- Date and Time preferences 339
- Digitizer preferences 340
- Formats preferences 340
- To set the country default: 341
- Graffiti 2 Preferences 342
- Keyboard preferences 342
- Remapping keys 343
- Power preferences 344
- Cradle settings 345
- Sounds and Alerts preferences 346
- Writing Area preferences 347
- Connection preferences 349
- IR to PC connection 350
- Network preferences 351
- Entering a username 352
- Entering a password 352
- Selecting a connection 353
- Adding telephone settings 353
- Entering a prefix 354
- Disabling call waiting 354
- Using a calling card 355
- Connecting to your service 356
- Idle timeout 357
- Selecting Next Service 357
- IP address 358
- Login scripts 359
- To create a login script: 360
- Plug-in applications 361
- VPN preferences 362
- Configuring your VPN account 363
- Wi-Fi preferences 367
- Conserving battery power 368
- Tap Advanced 370
- Edit or add the information 372
- Tap Details 372
- WEP Encryption 374
- Setting Personal Preferences 376
- Buttons preferences 377
- Color Theme preferences 378
- Owner preferences 379
- Security preferences 380
- To assign a password: 381
- Masking your password entry 382
- Locking your handheld 383
- Making records private 387
- To hide all private records: 388
- To mask all private records: 388
- To unmask individual records: 389
- To make a record private: 389
- ■ When you turn off the power 390
- ■ At a time you specify 390
- Encrypting your data 393
- Using security shortcuts 394
- ShortCuts preferences 395
- Editing a ShortCut 396
- Deleting a ShortCut 396
- Maintaining Your Handheld 397
- Battery considerations 398
- Resetting your handheld 398
- Performing a hard reset 399
- Frequently Asked Questions 403
- Operating problems 405
- Tapping and writing problems 407
- Application problems 407
- HotSync problems 409
- Beaming problems 414
- Recharging problems 415
- Security problems 416
- Wi-Fi and VPN problems 416
- E-mail problems 418
- Technical support 419
- Wi-Fi Frequencies 421
- Appendix C Wi-Fi Frequencies 422
- FCC Statement 423
- Industry Canada 424
- Battery Warning 424
- Intrinsic Safety Warning 425
- Declaration of Conformity 426
- Numerics 429
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