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Zire™ 72 Handheld 74
CHAPTER 5 Synchronizing Your Handheld with Your Computer
Why synchronize information?
Quickly enter and update information on your computer and handheld. Synchronizing updates
information both on your handheld and in P
alm® Desktop software on your computer. For
example, you can quickly enter a contact list on your computer and then send it to your handheld
instead of re-entering the information.
During CD installation, you can choose to synchronize your handheld with Microsoft
Outlook on your computer (Windows only). If you do, information from Contacts, Calendar, Tasks,
and Memos is synchronized with Outlook. Other information, such as photos, videos, voice
memos, and notes, is synchronized with Palm Desktop software. You can insert the CD at any time
to choose synchronization with Outlook if you did not do so during the initial installation.
Install applications and files. You can use palmOne™ Quick Install
to send files to certain
applications on your handheld or to install additional software when you synchronize.
Tip
Add Microsoft Word or
Excel files to Documents
To G o on your computer
and then synchronize
your handheld. Your files
are transferred to
Documents To Go on
your handheld.
NOTE
- User Guide 1
- Copyright and Trademark 2
- Software Download Available 2
- Table of Contents 3
- About This Guide 20
- Sidebars 21
- Setting Up 23
- What’s in the box? 24
- System requirements 24
- 2 WINDOWS ONLY 29
- Using Profiles 33
- Creating a user profile 34
- 2 Create the profile: 35
- 1 Begin synchronization: 36
- Exploring Your Handheld 40
- Front panel controls 41
- Top and side panel controls 42
- Back panel controls 44
- What’s on the screen? 45
- Application controls 46
- What’s on the CD? 49
- Moving Around in Applications 54
- Opening applications 55
- Using the Command stroke 57
- Using the 5-way navigator 58
- Moving around the Home screen 59
- Moving around list screens 60
- Moving around record screens 60
- Moving around dialog boxes 61
- Moving around menus 62
- Moving around pick lists 62
- 1 Tap Fin d 63
- Entering Information 66
- How can I enter information? 67
- Writing Graffiti 2 characters 68
- Graffiti 2 alphabet 70
- Graffiti 2 numbers 71
- Graffiti 2 punctuation marks 72
- Graffiti 2 gestures 75
- Punctuation shift 76
- Zire™ 72 Handheld 55 77
- Writing Graffiti 2 ShortCuts 78
- Graffiti 2 ShortCuts 79
- 1 Open an application: 84
- Imported 87
- 1 Open an entry: 89
- Zire™ 72 Handheld 68 90
- Editing information 91
- 2 Copy the information: 92
- 2 Delete the information: 93
- Synchronizing Your Handheld 95
- Why synchronize information? 96
- How do I synchronize? 98
- Synchronizing with a cable 99
- Before You Begin 100
- HotSync icon 101
- Tap pick list 101
- Did You Know? 103
- Synchronizing over a network 104
- 2 Prepare your handheld for 106
- 3 Select a service: 107
- 3 Prepare your handheld for 111
- 3 Click OK 113
- Key Term 115
- Related topics 122
- Expanding Your Handheld 123
- Inserting an expansion card 125
- 2 Slide the card out of the 126
- 1 Go to the Home screen 127
- 2 Insert the expansion card 127
- Viewing card information 129
- Renaming a card 130
- 1 Insert an expansion card 132
- 3 Format the card: 132
- Managing Your Contacts 134
- Adding a contact 135
- 4 [ & ] OPTIONAL Add a 137
- Selecting contact field types 139
- 2 Define the custom fields: 140
- 2 Create a business card: 141
- 2 Duplicate a contact: 142
- 2 Search for the contact: 143
- 4 Select OK 144
- 3 Specify the information 145
- Using Quick Connect 147
- 2 Enable Tap-to-Connect: 150
- Tap to edit 151
- Managing Your Calendar 154
- 1 Open Day View: 155
- 3 Set the repeat interval: 159
- 4 Set the repeat interval: 161
- 5 Select OK 164
- 3 Set the alarm: 168
- 3 Change the date and time: 169
- Deleting events 171
- 2 Open the Purge dialog box: 173
- Checking your schedule 174
- 1 Open Week View: 178
- 1 Open Month View: 179
- 1 Open Year View: 180
- Customizing your calendar 181
- 7 Select OK 184
- Managing Your Tasks 189
- 2 Create a task: 190
- Setting an alarm 191
- Organizing your tasks 196
- Marking a task complete 197
- Customizing your Tasks list 200
- Writing Memos 204
- 2 Create a memo: 205
- 2 View or edit the memo: 206
- 2 Move a memo: 207
- Writing Notes in Note Pad 211
- 2 Create a note: 212
- 4 Select Done 212
- 2 Open the note: 215
- Performing Calculations 221
- Calculator buttons 222
- Viewing recent calculations 223
- Managing Your Expenses 225
- 2 Enter the expense: 226
- Choosing currency options 228
- Currency 229
- Creating a currency symbol 230
- 3 Create the custom symbol: 231
- 3 Delete the item: 232
- 2 Open the Purge Categories 233
- 2 Tap Show 234
- Recording Voice Memos 237
- 2 Record your voice memo: 238
- 3 Select Done 238
- 4 Tap Stop. A tone sounds to 240
- 6 Select Done 241
- Listening to a voice memo 242
- 3 Open the Alarm dialog box: 244
- 4 Set the alarm: 244
- 6 Select OK 245
- 2 Open a voice memo 246
- 2 Open the Alarm dialog box: 247
- 4 Tap OK 247
- Benefits of your handheld’s 249
- Supported file types 250
- Capturing a photo 251
- 3 Take the photo: 252
- Recording a video 253
- 3 Capture the video: 254
- Play/Pause Status indicator 255
- Adjusting the camera settings 256
- 3 [ & ] OPTIONAL Adjust 257
- Viewing a slide show 261
- 2 View a slide show: 262
- 3 Rotate the photo: 263
- Zooming in and out of photos 264
- 2 Create an album: 268
- 2 Sort photos and videos: 271
- 2 Sort albums: 272
- 2 Personalize a photo: 273
- 2 Select a photo to copy: 275
- 3 Copy the photo: 275
- 3 Delete the photo or video: 276
- Sharing photos and videos 277
- Listening to Music 280
- 3 Prepare your handheld: 286
- Add Clips 287
- 2 Select a song to play: 288
- Managing playlists 289
- Up arrow 290
- Down arrow 290
- Playing songs from a playlist 291
- Editing a playlist 292
- 3 Delete the list: 294
- Viewing song info 295
- Bluetooth technology 298
- What is device discovery? 300
- 2 Enter the basic Bluetooth 301
- Setting up a phone connection 302
- Select phone 303
- Select if your phone 303
- 7 Begin network setup: 305
- 2 Verify Bluetooth status: 307
- 2 Open PC Setup dialog box: 309
- 3 Select a PC and select OK 309
- 3 Select a LAN and tap OK 313
- 5 Enter the username and 314
- Creating trusted pairs 315
- 5 Select Done 316
- 2 Open the menus 317
- Benefits of the VersaMail 320
- About e-mail accounts 322
- Creating an account 325
- 6 Do one of the following: 328
- Setting advanced mail options 329
- 2 Set outgoing mail options: 331
- 3 Add a signature: 332
- Testing your new account 333
- Managing e-mail accounts 334
- Deleting an e-mail account 335
- 2 Select the new service: 337
- Adding ESMTP to an account 338
- 2 Add ESMTP: 339
- Getting and reading e-mail 340
- Getting e-mail messages 342
- Scheduling auto get mail 344
- Auto get notifications 346
- Setting notification options 347
- Auto get mail retries 349
- Reading e-mail messages 351
- 1 Open VersaMail Preferences: 353
- 2 Customize the font: 354
- 2 Open a new message: 355
- 2 Enter the address: 358
- Send retry 361
- Send retry notifications 361
- Working with e-mail folders 363
- Column divider 365
- Working with e-mail messages 370
- 1 Create the reply: 371
- 2 Create the reply: 372
- Working with URLs 374
- Deleting a message 374
- Deleting old messages 375
- 3 Delete messages: 376
- Emptying the trash 377
- Working with attachments 381
- Paper clip 382
- Paper clip icon 383
- Viewer pick list 384
- Downloading large attachments 385
- Attaching photos and videos 391
- Forwarding an attachment 392
- Setting up an account 393
- 3 [ & ] OPTIONAL You can 404
- Account information screens 405
- VersaMail conduit shortcuts 406
- 2 Check handheld settings: 407
- 3 Check server settings: 408
- Synchronizing an account 409
- Using SSL with the conduit 410
- 2 Select preferences: 411
- Creating and using filters 414
- Turning filters on and off 416
- 2 Turn filters on or off: 417
- 2 Do one of the following: 418
- 3 Tap OK 418
- 2 Add APOP: 428
- 3 Select OK 428
- 2 Select any of the following 429
- Tap icon to switch to full 431
- Tap icon to switch to short 431
- Backing up mail databases 432
- Options menu 435
- Working with root folders 436
- Multimedia Messages 438
- 2 Open a blank text message: 439
- 2 Open a new multimedia 441
- Line width 444
- Color wheel 444
- 11 Select Send 446
- 3 Set request setting: 447
- 5 Select OK 449
- 3 Create a signature: 450
- 3 Read a message: 451
- Responding to a text message 452
- Tap to add an 453
- Forwarding a message 454
- 5 Create the new contact: 457
- 3 Set your list view 459
- 3 Set how you receive text 462
- Browsing the Web 465
- Accessing a web page 466
- Address field 467
- 2 Open the Find field: 469
- 3 Search the web page: 469
- Quickly jumping to a page 470
- Changing how you view a page 471
- Tap to exit 472
- Full Screen 472
- 5 Select Save 474
- 2 Tap the Bookmark icon 475
- 3 View the page: 475
- 3 Edit a bookmark: 476
- 4 Select Save 476
- 2 Connect to the Internet: 478
- Downloading files and pages 479
- 3 Save the web page: 480
- 3 Open a saved page: 481
- Changing your Home page 488
- 3 Tap the Home Page box 489
- Changing your start page 490
- 3 Change the link colors: 495
- 1 Select OK 495
- Zire™ 72 Handheld 482 504
- CHAPTER 21 504
- Dialing a number 504
- Using speed dial 504
- 3 Tap Dia l 505
- Tap Dial 506
- 2 Add a speed dial entry: 508
- 2 Dial the number: 509
- 2 Edit an entry: 510
- Sharing Information 512
- Using the Send command 513
- 2 Select a sending method: 514
- 2 Send the category: 515
- 2 Send the application: 516
- 2 Beam the information: 519
- 2 Beam the category: 520
- Beaming an application 521
- 2 Beam the application: 522
- Benefits of privacy 525
- Choosing a security level 526
- 1 Open an application 527
- 3 Mark it as private: 527
- 1 Open Security: 528
- Using a password 529
- 2 Create a password: 530
- 3 Change your password: 532
- 1 Enter your password: 533
- 2 Delete your password: 533
- Locking your handheld 535
- 2 Select Lock 538
- 3 Select Lock Device 538
- 3 Create a Quick Unlock 540
- 3 Delete the Quick Unlock 541
- 2 Set the number of password 545
- Benefits of categories 548
- 2 Add a new category: 549
- 2 Rename the category: 550
- 2 Delete the category: 551
- 2 Open an entry 552
- Category 553
- 1 Go to the Home screen 554
- Pick list 555
- 1 Open the Info dialog box: 558
- User drop-down list 564
- 2 Open the Delete dialog box: 568
- 3 Delete the application: 568
- 1 Open Add/Remove Programs: 569
- Change or Remove Programs 570
- Managing Clock Settings 573
- Setting the primary location 575
- 3 Set the date: 576
- 4 Set the time: 577
- 3 Add the new location: 579
- Deleting a location 581
- 2 Set the alarm: 582
- Responding to the alarm clock 583
- Changing the clock display 584
- Customizing Your Handheld 586
- Changing the screen fonts 589
- Zire™ 72 Handheld 569 591
- Changing screen colors 592
- 1 Open Buttons Preferences: 593
- 4 Tap Done 594
- Setting the date and time 595
- 2 Select the location: 596
- 2 Select the location 597
- 1 Open Formats Preferences: 599
- Choosing the input area 601
- 2 Select alternate strokes: 603
- 1 Open ShortCuts Preferences: 604
- 2 Edit the ShortCut: 606
- 1 Open Digitizer Preferences: 607
- 1 Open Sounds & Alerts 608
- 1 Open Owner Preferences: 609
- 1 Open Keylock Preferences: 610
- 1 Open Power Preferences: 611
- 3 Change the speed setting: 614
- 3 Enter the details settings: 617
- 1 Open Phone Preferences: 618
- 1 Open Network Preferences: 619
- 2 Enter the basic settings: 620
- 2 Make the connection: 622
- 4 Complete the script: 629
- Maintaining Your Handheld 632
- Resetting your handheld 633
- Zire™ 72 Handheld 612 634
- Doing a hard reset 635
- 3 Set the transfer options: 637
- Common Questions 639
- Handheld 641
- My handheld is frozen 642
- Moving around 644
- Entering information 644
- Synchronizing 646
- Quick Install list 650
- Calendar 652
- Voice Memo 655
- Connecting wirelessly 656
- VersaMail 657
- Getting Help 665
- Technical support 666
- FCC Statement 667
- Canadian ICES-003 Statement 668
- CE Compliance Statement 668
- Declaration of Conformity 668
- Battery Warning 669
- Description of ESD 670
- ESD-susceptible equipment 670
- Precautions against ESD 670
- Zire™ 72 Handheld 649 671
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